PRIVILEGES OF RECOGNIZED STUDENT ORGANIZATIONS

 When a student organization becomes recognized by New Mexico State University, it shall be accorded the following privileges:  

  1. Use of University facilities subject to the established rules governing such use.
  2. Use of the name of the University in official titles.
  3. Use of select University logos on student organization apparel.
  4. Use of an on campus University club financial account.
  5. Use of University bulletin boards and other campus media venues subject to the established rules governing such use.
  6. Ability to request funding for student organization activities through ASNMSU.
  7. Establishment of an organization mailbox in the Student Involvement and Leadership Programs office.
  8. Participation in NMSU events and other activities that are open to student organizations.
  9. Access to personal and organizational workshops and seminars sponsored by Student Involvement and Leadership Programs over topics ranging from leadership development to risk management to organizational growth.
  10. Eligibility to participate in the Crimson Kickoff and Aggie Carnival student organization recruiting and information events sponsored by Student Involvement and Leadership Programs.
  11. Privilege to have an organizational portal as a part of the Crimson Connection.
  12. Use of professional staff and resources available in the Student Involvement and Leadership Programs office.
  13. Inclusion on the SOAP list-serves (Student Organization President/Advisor and Student Organization Advisors) 

RESPONSIBILITIES OF RECOGNIZED STUDENT ORGANIZATIONS

 In consideration for being a recognized student organization, groups will agree to:  

  1. Complete the NMSU Student Organization Recognition process on Crimson Connection annually in order to maintain continued association with the University. (Recognition forms are usually due in September of the current Academic Year. Allowances have been made for 2020-2021 due to COVID-19, but enforcement of the recognition cycle will return in September 2021.) 
  2. Complete the Student Organization Officer Training Modules or Workshops required as part of the recognition process, including but not limited to Officer Essential Trainings and the ASNMSU Financial Procedures Workshop.
  3. Maintain a membership roster of at least 2 enrolled NMSU students serving in the leadership roles of President and Treasurer.
  4. Maintain a full-time NMSU faculty or staff member to serve as an advisor to the student organization. All advisors are required to complete an annual training as part of the recognition process.
    1. There are situations where allowances may be made for graduate students and/or affiliated coordinators to serve in the advising role with an additional NMSU faculty or staff member serving in a secondary capacity.
  5. Notify and keep the advisor (s) informed of all activities, meetings, fiscal matters, and events of the organization.
  6. Submit an Event through the organization’s page in Crimson Connection addressing plans and risk management for all events including general meetings, both on and off campus (available here) to be submitted no later than 10 working days prior to the event.  The event must be finalized through the Student Involvement and Leadership Programs office prior to being advertised or held.
    1. All activities must be in compliance with the University Sales and Solicitation Policy.
    2. All activities planned for minors, or in which the majority of participants are minors, must adhere to the additional Sponsored Youth Program Approval and Requirements found in the NMSU ARP 16.79.
    3. For specific information on planning your event/activity, contact the Student Involvement and Leadership Programs office at 575-646-3200.
  7. Remain actively aware of the financial status of the student organization at all times. For on-campus accounts officers or advisors can contact Joyce Shakal in the Aggie Service Center at jmshakal@nmsu.edu or 575-646-1521.
  8. Conduct its affairs within the framework of University policies including but not limited to:  the NMSU Student Social Code of Conduct, NMSU COVID-19 Policies, Administrative Policies, University’s Computer Use Policy, and the provisions of the by-laws of the organization.
    1. If the student organization is a collegiate chapter of a national organization, also conduct its affairs within the framework of any and all national bylaws or other governing documents.
  9. Reject hazing in all forms within the student organization, and report incidents of hazing within the organization to the Director of Student Involvement and Leadership Programs.
  10. Utilize University facilities, grounds, and equipment properly at all times and to compensate the University if damages occur during an event/activity that the organization conducts.
  11. Operate and/or conduct all activities in a conscientious manner, consistent with recognized standards, in order to protect the health and safety of the general public and all individuals participating in the activities.
  12. Update the copy of the organization’s by-laws on file in the Student Involvement and Leadership Programs office  when amendments are made by the membership.
  13. Conduct the affairs of the organization with the realization that, by virtue of the recognized status granted to the organization by the University, its membership, both individually and collectively, will be viewed by the community as a representative of the University.
  14. Recognize that an organization shall be responsible for any of its activities that cause a riot, disturbance or disorderly diversion that interferes with the normal operation of the University. This section should not be construed as denying any organization the right of peaceful assembly.

Failure to uphold the responsibilities of a Recognized Student Organization, or abuse of any of the privileges of a Recognized Student Organization, may result in suspension or revocation of the student organization’s recognized status.  For student organizations whose recognition has been suspended or revoked, the privileges of Recognized Student Organizations are also revoked until such time as recognition is reinstated.