Activity Registration and Creating Your Event

Event Registration Information

Activity Registrations are not auto-approved. Approvals for events may include, but are not limited too:

Your Organization President

Your Organization Advisor

Your Department Head/Office Supervisor/Program Manager

The facility montior for the space you are requesting

The Activity Registration Form Review Committee

Academic Scheduling

Conference Services

Fraternity & Sorority Life Coordinator

Student Involvment and Leadership Programs

 

Important:

Events can only be created by officers or administrators of an organization/group who have been granted administrative access.

 

We encourage you to submit your events in Crimson Connection at least ten (10) business days in advance.

All in person events MUST go through the Activity Registration Form Review Committee. Your ARF will be addressed in the order it was recieved. Those that were recieved first will be highest priority and addressed first, so make sure you get your ARF in with plenty of time for the committee to review it and for you to address any necessary modifications to your plans. The committee meets every Thursday at 3:30pm to 4:30 pm. 

  • You can edit or cancel an event once it has been created by opening the event and clicking the “Change Details” button at the bottom of the page under “Manage Events”
  • All event changes must also be approved by Student Involvement and Leadership Programs, However, do not hesitate to make any necessary changes to your event or edit the event multiple times.
  • Creating an event through Crimson Connection does not reserve a space.
  • You must go through the Academic Scheduling, Conference Services, or the appropriate venue facility monitor to book your space on campus prior to creating your event in Crimson Connection.

 

Important:

Events can only be created by officers or administrators of an organization/group or department/program who have been granted administrative access.

Step 1: Navigate to the management side of your organization’s/department's Crimson Connection Page by clicking the manage tab in the center. (Note: You must have administrative access to your organization to create events.)

arrow pointing to manage tab on Crimson Connection Site

Organization memberships

Go to your organization’s/department's home page and select the “Events” on the left side toolbar
Note: You must have administrative access to your organization to create events

Tab button

Organization Tab button

Once you click on events, the events page will appear. Click create event (if you have acces) in the top corner on the events page. 

Step 2: Creating an event. 

Enter the Event Title, App Theme, Description, Start time, End time, and Location.
You can add additional dates
Under location, you can click location or online
-Location ( you can provide an address with a map or just put no map and type in the location)
-Online (allows you to give instructions and provide a URL link to the online event.

You can click both.

Event Details page

Specify the event details- Show to:
  • The Public (NMSU and Non NMSU Community)
  • Students and Staff at Crimson Connection (Anyone logged in with NMSU credentials)
  • Organization Members (Only members of your organization can view this event)
  • Invitation Only (only students who received an invitation can see the event)
  • Select the categories which the event fits from the drop down menu.
  •  
Categories allow users to search for events by type in the Events calendar page
Select the perks which the event offers from the drop down menu.
Check if you would like anyone to Self-Report Attendance at an event.
  • This means they would appear on the attendance report if they self-report but do not swipe in at an event.
Click “Next”. 
  blue next button
Steps 3&4:
Specify who can RSVP
  • Anyone: (Anyone who is logged in can RSVP)
    • Even if you do not need to capture RSVPs for your event, it is recommended that you select “Anyone.”
    • Users can RSVP to events to keep track of them in their personal Crimson Connection events calendar under the “Events” section of the “Involvement” drop down, which is hosted under “Your name” in the top right corner of the toolbar.
  • Only invitees: (Only users that you invite through Crimson Connection can RSVP.)
  • No one: Use this option if the event is “closed” to certain members or RSVP is not applicable.

RSVP Settings

Click Next

Post Event Feedback will allow attendees to anonymously rate and answer questions following an event.
They will be notified with a link that expires 72 hours after the notification is sent.
Event Evaluation Questions are not required and will not be sent within the notification unless they are added.
Event Ratings
Click Next
Step 4: Uploading your event photo
Upload a Photo
Your Cover Photo helps draw attention to your event. To make sure your image looks great, choose a high resolution photo that's eye-catching, high quality, with a central focal point.
Cover Photo for event instructions
Click Next
Additional Information
Under additional information you will need to click the following:
  • What type of event is this ( In person, online, or hybrid (both)
  • Is this a new member event?
  • Is this an event associated with the Office of Fraternity and Sorority Life ( organizations under Panhellenic Council, Inter-Fraternity Council, and Kappa Delta Chi Sorority Inc.)

Click Next

 

Additional Pages

Please fill out the additional pages based upon your responses to the additional information questions and pages following after.

NMSU Student Organizations - You will need to fill out Risk Management Sections pertaining to which type of event you clicked ( In person, online, hybrid) as well as any additional pages depending on the answers to your event type sections. (food service, alcohol service, Insurance liability, etc.)

If you need any additional information, or need help filling out the form, please contact the Student Involvement and Leadership Programs Office at 575-646-3200 or silp@nmsu.edu


Final Page

Check if you would like attendance at this event to show up on a user’s Co-Curricular Transcript
You can make comments or asks questions at the box at the top.


Click Submit.

Final Page of Event Submission